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What Peachtree data gets converted? QuickBooks Knowledge Base
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What Peachtree data gets converted?


What Peachtree data gets converted?

data conversion process,most data:
The data conversion process will convert most of your Peachtree data to QuickBooks. However, some Peachtree-specific information cannot be converted.

data,converted,areas:
To learn about what data will be converted (and not converted) for different areas, click on the appropriate link below.

  • Customer and Job lists

    QuickBooks Conversion Tool,converts,most customer:
    The QCT(Quickbooks Conversion Tool) converts most of your customer and job data, with the following exceptions:

    • Default sales accounts,customers:
      Default sales accounts associated with customers

    • Peachtree-specific fields (Supervisor, % Complete, PO Number, Estimated Expense, and Estimated Revenue)

    The following tables list the customer-related information that will be converted (or not converted).

    Customer data that gets converted to QuickBooks

    Customer Address Information

    Notes

    Customer Name or ID

    Up to 41 characters.

    Company Name

    Same as the Peachtree Customer Name.

    Contact:
    Contact Name for Primary Contact

    Behaves the same.

    Phone number for Primary Contact

    Peachtree Telephone 1

    Fax number

    Behaves the same.

    E-mail address

    Behaves the same.

    Address for Bill To

    Behaves the same.

    Address for Ship To

    addresses,manually setup QuickBooks jobs customer name,manually setup jobs customer name,setup jobs customer name:
    Only for Peachtree's Ship-to Address. Additional Ship-to addresses must be manually setup in QuickBooks as separate jobs under the customer name.

    Customer Additional Information

    Notes

    Type

    Behaves the same.

    Terms

    QuickBooks Terms,list terms,Peachtree,supports,set terms:
    QuickBooks enables you to set up a list of terms. Peachtree supports a single set of "standard terms" as well as providing unique terms by customer. The QuickBooks Terms List is created from all the unique terms set within each customer. Each customer will then reference the correct terms that were created in Peachtree.

    Rep

    Sales Rep

    Preferred,Method:
    Preferred Send Method

    Not converted.

    Sales Tax information (Tax Item and Code)

    • Each QuickBooks tax item (whether exempt or not) originates from a sales tax authority, a component of Peachtree's sales tax codes. Each non-exempt tax item is also converted as its own QuickBooks sales tax code. Each Peachtree sales tax code is converted to a QuickBooks sales tax group, containing their respective tax item components.
    • In QuickBooks sales taxes are set up as sales tax items. In Peachtree they are set up as sales tax codes. Each sales tax code is made up of at least one sale tax authority. All sales tax authorities in Peachtree (whether exempt or not) are converted as sales tax items. For the purposes of the conversion. All tax codes in Peachtree are converted as sales tax groups in QuickBooks. These can contain one or more sales tax items (Peachtree tax authorities).

    Resale No.

    Not converted.

    User-defined (Custom) fields

    Behaves the same.

    Payment Info

    Notes

    Account No.

    Behaves the same.

    Credit Limit

    Behaves the same.

    Preferred PM(Payment Method)

    Behaves the same.

    Credit Card Information

    Behaves the same.

    Job Info

    Notes

    Job Status

    Behaves the same.

    Start Date

    Behaves the same.

    Projected End

    Behaves the same.

    End Date

    field,Otherwise:
    If an End Date value is not present in Peachtree, then QuickBooks will convert the Projected End Date to this field. Otherwise, the field will be blank.

    Job Description

    Behaves the same.

    Job Type

    Behaves the same.

    Customer and Customer:Job Open Transactions

    Notes

    Converted data varies based on the conversion option you chose.

    QuickBooks,converts,Lists option,Lists Only option:
    For the "Lists Only" option, QuickBooks converts:

    • COA(Chart Of Accounts), Inventory Items, Customers/Prospects, Vendors, Employees/Sales Reps, and Sales Tax Authorities and Codes.

    • chose,option,company name,Results:
      Customer name: First Middle Last (Default) or Last, First Middle (Results might vary if the name is a CN(Company Name) and you chose this option.)

    QuickBooks,converts,Lists:
    For the "Lists and Transactions" option, QuickBooks converts:

    • COA(Chart Of Accounts), Inventory Items, Customers/Prospects, Vendors, Employees/Sales Reps, and Sales Tax Authorities and Codes.

    • chose,option,company name,Results:
      Customer name: First Middle Last (Default) or Last, First Middle (Results might vary if the name is a CN(Company Name) and you chose this option.)

    • Complete detailed historical and current transactions and balances.

    • Customer transactions: Estimates, SO(Sales Orders), Invoices, Payment Receipts, Deposits, and Credit Memos.

    Differences between AR Aging Report and the AR account balance

    adjustment,QuickBooks to Accounts Receivable Clearing account:
    An adjustment will be made in QuickBooks to the AR(Accounts Receivable) Clearing account (a CA(Current Asset) account).

  • VLs(Vendor Lists)

    QuickBooks Conversion Tool,converts,most vendor data:
    The QCT(Quickbooks Conversion Tool) converts most of your vendor data, with the following exceptions:

    • Default sales accounts,vendors:
      Default sales accounts associated with vendors

    • Peachtree-specific fields (Supervisor, % Complete, PO Number, Estimated Expense, and Estimated Revenue)

    The following tables list the vendor-related information that will be converted (or not converted).

    Vendor data that gets converted to QuickBooks

    Vendor Address Information

    Notes

    Vendor Name or ID

    Up to 41 characters.

    Company Name

    Same as the Peachtree Vendor Name.

    First,Name,M.I.:
    First Name, M.I., Last Name

    Uses the Peachtree contact.

    Name and address

    Behaves the same.

    Contact Name

    Behaves the same.

    Phone number

    Peachtree Telephone 1

    Fax number

    Behaves the same.

    Alternate Phone number

    Peachtree Telephone 2

    E-mail address

    Behaves the same.

    Print on Check as

    Uses the Peachtree Vendor Name

    Vendor Additional Information

    Notes

    Account No.

    Account,Them:
    Uses Peachtree's "Our Account With Them"

    Type

    Peachtree Vendor Type

    Terms

    QuickBooks Terms,list terms,Peachtree,supports,set terms:
    QuickBooks enables you to set up a list of terms. Peachtree supports a single set of "standard terms" as well as providing unique terms by vendor. The QuickBooks Terms List is created from all the unique terms set within each vendor. Each vendor will then reference the correct terms that were created in Peachtree.

    Credit Limit

    Behaves the same.

    Tax ID

    Peachtree Federal EIN

    Vendor eligible for 1099

    Peachtree Type of 1099

    Billing Rate Level

    Not used in Peachtree.

    User-define (Custom) fields

    item,Custom fields,case customer 's field,data,case only converted,case only customer 's field,case converted,currently only converted,currently order:
    Behaves the same, unless a customer or item has the same custom field. In this case, the data will only be converted for the customer's or item's field. Custom fields can currently only be converted for a customer, an item, a vendor, or an employee, but not shared across these. Custom fields will currently be converted in the following order: customer, item, vendor, employee.

    Vendor Open Transactions

    Notes

    Converted data varies based on the conversion option you chose.

    QuickBooks,converts,Lists option,Lists Only option:
    For the "Lists Only" option, QuickBooks converts:

    • COA(Chart Of Accounts), Inventory Items, Customers/Prospects, Vendors, Employees/Sales Reps, and Sales Tax Authorities and Codes.

    • chose,option,company name,Results:
      Customer name: First Middle Last (Default) or Last, First Middle (Results might vary if the name is a CN(Company Name) and you chose this option.)

    QuickBooks,converts,Lists:
    For the "Lists and Transactions" option, QuickBooks converts:

    • COA(Chart Of Accounts), Inventory Items, Customers/Prospects, Vendors, Employees/Sales Reps, and Sales Tax Authorities and Codes.

    • chose,option,company name,Results:
      Customer name: First Middle Last (Default) or Last, First Middle (Results might vary if the name is a CN(Company Name) and you chose this option.)

    • Complete detailed historical and current transactions and balances.

    • Vendor transactions: Purchase Orders, Bills, Bill Payments, Checks, and Bill Credits.

    Differences between AP Aging Report and AP Account Balance

    difference,QuickBooks to Accounts Payable Clearing account,Accounts Payable Clearing account,liability account:
    If there is a difference between the AP Aging Report and the AP Account Balance, an adjustment will be made in QuickBooks to the Accounts Payable Clearing account (a current liability account).

  • EL(Employee List)

  • Transaction data

    information,QuickBooks Conversion Tool,when to Peachtree,converts,transactions,when,inconsistencies:
    The QCT(Quickbooks Conversion Tool) converts your detailed transactions (invoices and bills), except when the information is unique to Peachtree. The conversion tool will fix any inconsistencies in transactions that were posted incorrectly in Peachtree (e.g., an invoice that is not posting to an AR(Accounts Receivable) type account or a bill that is not posting to an Accounts Payable type account).

    The following sections list the transactions that will be converted (or not converted).

    Transaction types

    Peachtree

    QuickBooks

    Purchase/Receive Inventory (PJ)

    Bill (Vendor)

    Vendor Credit Memo (INAJ)

    Bill Credit

    Payment (CDJ)

    Bill Payment (Vendor)

    Build Assembly (ASB)

    Build Assembly (Inventory AIs(Assembly Items)) Premier and ES only.

    Vendor Credit Memo (INAJ)

    Credit Memo

    Check/Payment

    Check

    Receipt (CRJ) Deposit

    Deposit

    Quote

    Estimate

    GJ(General Journal) (GEN)

    GJ(General Journal) Entry

    Sales Invoice (SJ) & (COGS)

    Invoice (Customer)

    Purchase/Receive Inventory (PJ)

    Item Receipt (Received for Bill)

    Inventory Adjustment (INAJ)

    Inventory Adjustment

    GJ(General Journal) (GEN)

    Liability Adjustment

    Payroll GJ(General Journal) (PRJ)

    Paycheck

    Check

    Payroll Liability Check

    Receipt (CRJ) Deposit

    Payment (Customers)

    Purchase Order

    Purchase Order

    Sales Order

    Sales Order

    Receipt (CRJ) Deposit

    Sales Receipt

    Check

    Sales Tax Payment

    GJ(General Journal) (GEN)

    Transfer of Fund

    GJ(General Journal) (PRJ)

    YA(Ytd Adjustment)

    Note: Converted transactions will include line item details that show the original transaction information and any payments that have been applied to reduce the balance.

    QuickBooks,also adjustments:
    If necessary, QuickBooks will also make these adjustments:

    • hand x,Quantity,cost,Premier,Adjustment,Inventory Assembly/Builds:
      Inventory Value Adjustment (Inventory Assembly/Builds) for Premier and ES(Enterprise Solutions): (Item Quantity on hand) x (Average cost) = Total Value Adjustment

      adjustment,items Asset account,cost,only,Inventory Quantity:
      This adjustment is made using the items Asset account. It will Debit & Credit the same account for the same amount. The net account result is zero, and the Inventory Quantity and Average cost will be the only affect.

    • Journal Entries: AR(Accounts Receivable) Clearing & Accounts Payable Clearing and Journal(s) for the difference between AR/AP and the Trial balance.

    Invoices and credit memos

    invoices memos,post,debits,credits:
    How invoices and credit memos post debits and credits when converted and no Account RA(Receivable Account) is assigned.

    If the Peachtree invoice or credit memo does not post to an Account RA(Receivable Account):

    • Invoices,post Debit amount to,Accounts Receivable account amount invoice:
      Invoices post a Debit amount to AR(Accounts Receivable) account for the current amount due on the invoice.

    • Invoices posts a Credit to the AR(Accounts Receivable) Clearing (Other Current Asset) account for the current amount due on the invoice.

    • Credit Memo,post:
      Credit Memo's post a Credit to the AR(Accounts Receivable) account for the current amount.

    • Credit Memo 's post,post,Debit to,amount,Asset,Accounts Receivable Clearing:
      Credit Memo's post a Debit to the AR(Accounts Receivable) Clearing (Other Current Asset) account for the current amount.

    sales tax item,line item body invoice,QuickBooks,percentage method,uses,Sales Tax box,Typically,default rate,0.00 %,dollar amount amount invoice,payments,when to:
    Note: Sales tax is added as a line item within the body of the invoice. Typically QuickBooks uses the Sales Tax box to calculate the ST(Sales Tax) item using the percentage method. The default rate for the Sales Tax Item is 0.00%. The ST(Sales Tax) is converted as a dollar amount from the original amount due on the original Peachtree invoice. Sales tax is reduced when payments are applied to the invoice.

    Information that is converted for invoices and credit memos

    For all invoices and credit memos, the follo(Following Information) is converted:

    • All,zero balance,invoices:
      All closed, zero balance, historical, and open invoices and credit memos

    • Customer Name:Job

    • Items,debit/credit,account information:
      Items and descriptions including debit/credit posting account information for these items

    • GL account information (income or expense) and BS(Balance Sheet) account postings

    • Original amount of invoice/credit memo, any payments and current due/credit

    • Original Invoice date

    • Customer,Bill to Address:
      Customer's Bill to Address

    • Original Terms

    • Ship to Date

    • Memo

    • A summary of the current total amount due/credit (debited to Accounts Payable for Invoices; credited to AR(Accounts Receivable) Clearing for Invoices)

    Information that is not converted for invoices and credit memos

    For all invoices and credit memos, the follo(Following Information) is not converted:

    • Invoice or Credit Memo details

    • Customized invoice or credit memo templates

    • Classes

    Bills and bill credits

    bills credits,post,debits:
    How bills and bill credits post debits and credits when converted and no Account Payable account is assigned.

    • Bills,post,Credit to Accounts Payable account amount bill:
      Bills post a Credit to the Accounts Payable account for the current amount due on the bill.

    • Bills,post,Debit to Accounts Payable Clearing amount bill,Debit amount bill:
      Bills post a Debit to the Accounts Payable Clearing (Other CL(Current Liability)) for the current amount due on the bill.

    • Bill Credits,post Debit to,Accounts Payable account amount bill:
      Bill Credits post a Debit to the Accounts Payable account for the current amount due on the bill.

    • Bill Credits,post,Credit to Accounts Payable Clearing:
      Bill Credits post a Credit to the Accounts Payable Clearing (Other CL(Current Liability)) account for the current credit amount.

    Information that is converted for bills and bill credits

    For all bills and bill credits, the follo(Following Information) is converted:

    • All,bills,zero balance:
      All closed, zero balance, historical, and open bills and bill credits

    • Vendor Name

    • Items and descriptions including (debit/credit) posting account information for these items

    • GL Account information (income or expense) and BS(Balance Sheet) accounts posting

    • Original amount of Bill/Bill Credit; any payments and current amount due/credit

    • Original Bill date

    • Bill to date

    • Terms

    • Reference Number

    • A summary of the current total amount due/credit (posted on the Expense Tab to Accounts Payable Clearing (Other CL(Current Liability)) account.

    Information that is not converted for bills and bill credits

    For all bills and bill credits, the follo(Following Information) is not converted:

    • Bill or Bill Credit details

    • Items (or posting accounts for items) that were on the original Peachtree bill or bill credit

    • Customized bill or bill credit templates

    • Memos, customer jobs, or classes

    New accounts

    QuickBooks,accounts company file,transactions,resolve,conversion issues:
    When converting transactions, QuickBooks may create several new accounts in the new CF(Company File) to resolve various conversion issues. For more (More Information), see New accounts created when converting companies from other software.

  • Item list

    company,buys,products,item,anything,resells,course business,QuickBooks:
    In QuickBooks, an item is anything that your company buys, sells, or resells in the COB(Course Of Business), such as products, labor, shipping and handling charges, discounts, and ST(Sales Tax) (if applicable).

    line item area sales,quickly,QuickBooks,amount,Item list,description line item:
    Items help you fill out the line item area of a sales or PF(Purchase Forms) quickly. When you choose an item from your Item list, QuickBooks fills in a description of the line item and calculates its amount for you.

    QuickBooks,twelve types items,record,products,Others,calculations,amounts,sale:
    QuickBooks provides twelve DT(Different Types) of items. Some (such as the service items or the IP(Inventory Part) items) help you record the services and products your business sells. Others (such as the subtotal item or discount item) are used to perform calculations on the amounts in a sale.

    items,QuickBooks:
    For more (More Information) about creating or editing items in QuickBooks, refer to the QuickBooks in-product Help.

    most item information,QuickBooks Conversion Tool,when to Peachtree,when,converts:
    The QCT(Quickbooks Conversion Tool) converts most of your item information, except when the information is unique to Peachtree.

    The following tables list the item-related information that will be converted (or not converted).

    Item data that gets converted to QuickBooks

    QuickBooks Item Type

    Peachtree Item Class

    Definition and Notes

    Service

    Labor, Service, or Activity Item

    Examples,fees,labor,hours:
    Services you charge for or purchase. Examples include specialized labor, consulting hours, and professional fees.

    Inventory Part

    Stock Item

    Goods you purchase, TAI(Track As Inventory), and resell.

    Inventory Assembly

    Assembly Item

    Premier Solutions goods,only goods,track,inventory,only cost components,only cost,words:
    (Premier and ES(Enterprise Solutions) only) Assembled goods you build or purchase, TAI(Track As Inventory), and resell. Note: QuickBooks cannot track the costs associated with the manufacturing process itself. In OW(Other Words), the cost of a built AI(Assembly Item) depends only on the cost of its components.

    Noninventory Part

    Noninventory

    job:
    Goods you buy but don't track (such as office supplies), or materials you buy for a SJ(Specific Job) that you charge back to your customer.

    FA(Fixed Asset)

    Not converted.

    asset,usually something,operation business:
    An asset you do not expect to convert to cash during one year of normal operations. A fixed asset is usually something that is necessary for the operation of your business, such as a truck, cash register, or computer.

    Other Charge

    Charge Item

    Miscellaneous labor, material, or part charges such as delivery charges, setup fees, and service charges.

    Subtotal

    NA

    Totals all items above it on a form, up to the last subtotal. Useful for applying a percentage discount or surcharge to many items.

    Group

    NA

    A way of associating individual items that often appear together on invoices, PO(Purchase Orders), and so on, so that all items in the group can be added to the form at one time.

    Discount

    NA

    Subtracts a percentage or fixed amount from a total or subtotal. Do not use this item type for an EPD(Early Payment Discount).

    Payment

    NA

    time sale,amount invoice,amount owed:
    Records a partial payment you received at the time of the sale. It reduces the amount owed on an invoice.

    Sales Tax

    Sales Tax Authority

    pay to,tax agency,to sales tax authority,component,Peachtree 's sales tax codes,tax item,also,QuickBooks sales tax code:
    Calculates a single ST(Sales Tax) at a specific rate that you pay to a single TA(Tax Agency). Each QuickBooks TI(Tax Item) (whether exempt or not) is converted to from a ST(Sales Tax) authority, a component of Peachtree's ST(Sales Tax) codes. Each non-exempt TI(Tax Item) is also converted as its own QuickBooks ST(Sales Tax) code.

    Sales Tax Group

    Sales Tax Code

    sales tax code,customer,QuickBooks sales tax group,tax item components,only sales tax:
    Each Peachtree ST(Sales Tax) code is converted to a QuickBooks ST(Sales Tax) group, containing their respective TI(Tax Item) components. Calculates and individually tracks two or more ST(Sales Tax) items that apply to the same sale. The customer sees only the total ST(Sales Tax).

    Item Name/Number

    QuickBooks

    Peachtree

    Notes

    Item Name/Number

    Item ID

    Item names,to group items,31 characters,subitems Blue,example,item called:
    Item names are limited to 31 characters. If you want to group items, you can create subitems. For example, you can create an item called "Socks" and subitems for "Black" and "Blue".

    Purchase Information

    QuickBooks

    Peachtree

    Notes

    Description on Purchase Transactions

    Purchase Description

    Behaves the same.

    Cost

    Cost from Bills

    Behaves the same.

    COGS Account

    GL Cost of Sales Account

    Behaves the same.

    PV(Preferred Vendor)

    Vendor Name

    Behaves the same.

    Sales Information

    QuickBooks

    Peachtree

    Notes

    Description on Sales Transactions

    Sales or Item Description

    Behaves the same.

    Sales Price

    Price Level 1 Amount

    Behaves the same.

    Tax Code

    NA

    Behaves the same.

    Income Account

    GL Sales Account

    Behaves the same.

    Price Levels

    QuickBooks

    Peachtree

    Notes

    Item Name

    Item ID

    Behaves the same.

    Custom Price

    Price Level Amount

    Behaves the same.

    Item Type

    Item Type

    Behaves the same.

    manually percent,Peachtree,dollar value,uses,dollar amount,QuickBooks,price level,conversion,percent terms:
    Note: If a percent is entered in Peachtree, it calculates the dollar value and Peachtree uses the dollar amount. Since Peachtree does not use a percent method, only the dollar value will be transferred to QuickBooks. If you want to enter the price level in percent terms after conversion, you can manually enter this percent into QuickBooks.

    Inventory Information

    QuickBooks

    Peachtree

    Notes

    AA(Asset Account)

    GL AA(Asset Account)

    Behaves the same.

    Reorder Point

    Reorder Quantity

    Behaves the same.

    On Hand

    QTY on Hand

    Behaves the same.

    Average Cost

    Cost Method

    QuickBooks,uses,Inventory:
    QuickBooks uses PERPETUAL (Average Cost) Inventory.

    inventory item cost items currently stock number items stock,inventory item cost items number items stock,inventory item cost items stock number items stock,inventory item cost items stock number,use cost,QuickBooks,use FIFO:
    For an inventory item, average cost is the total cost of the items currently in stock divided by the NOI(Number Of Items) in stock. You can set up QuickBooks to use average cost or FIFO to determine the value of your inventory.

    FIFO,only,QuickBooks Desktop Enterprise Solutions Advanced Inventory:
    Note: FIFO is only available with QD(Quickbooks Desktop) ES(Enterprise Solutions) Advanced Inventory.

    purchase units item,more units item,record,cost to cost stock,number items,cost items to cost stock:
    QuickBooks recalculates the average cost of an item every time you record the purchase of more units of the item. It adds the cost of the new items to the cost of the old stock and then divides by the total number of new and old items.

    then to Cost QuickBooks,QuickBooks,values,inventory,Peachtree,FIFO,LIFO:
    If in Peachtree you tracked inventory using FIFO or LIFO then these values are converted to an Average Cost in QuickBooks.

    talk to accountant,changes,way,inventory:
    You might want to talk to your accountant (or notify the IRS) if there are changes in the way you are reporting inventory (FIFO, LIFO vs Average Cost).

    On P.O.

    Not converted.

    On Sales Order

    Not converted.

    User-defined (Custom) fields

    When converted, behaves the same.

    case customer 's field,Custom fields,data,case only converted,case only customer 's field,case converted,currently only converted,currently order:
    Behaves the same, unless a customer has the same custom field. In this case, the data will only be converted for the customer's field. Custom fields can currently only be converted for a customer, an item, a vendor, or an employee, but not shared across these. Custom fields will currently be converted in the following order: customer, item, vendor, employee.

    QuickBooks,accounts conversion,items:
    For items with no accounts during conversion, QuickBooks creates these accounts:

    • inventory asset account,Inventory Item:
      MissingInvAsset: created if there is not an IAA(Inventory Asset Account) associated with an Inventory Item. When populated, this is the total current inventory cost (inventory adjustment).

    • income account,Inventory Item:
      MissingInvSales: created if there is not an IA(Income Account) associated with an Inventory Item.

    • COGS,Inventory Item:
      MissingInvCOGS: created if there is not a COGS account associated with an Inventory Item.

  • Support tables

    QuickBooks,information support tables,conversion customer,converts,information:
    To support the accurate conversion of your customer and vendor lists, QuickBooks converts basic information from these support tables:

    • QuickBooks,converts,ten sales pricing levels:
      Price Level (QuickBooks converts ten sales pricing levels from Peachtree)

    • Sales Tax Code

    • Class

    • Sales Rep

    • Customer Type

    • Vendor Type

    • QuickBooks Job Type List,converts job type to,job type referenced,job type Peachtree jobs:
      Job Type (QuickBooks converts the JT(Job Type) referenced in Peachtree jobs to the QuickBooks Job Type List)

    • Terms

    • Customer Message

    • PM(Payment Method)

    • use,default ship-via method,ship-via method basis:
      SV(Ship Via) (QuickBooks cannot convert the SV(Ship Via) list, since they are set up in Peachtree's Inventory defaults. However, you can set up each customer or vendor record to use a default ship-via method, or you can select a ship-via method on a case-by-case basis.)

    For more (More Information) about any of support tables, refer to the QuickBooks in-product Help.

See also


Source: What Peachtree data gets converted? | Intuit Help | Knowledgebase ID: 157829
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